Deputy Events Coordinator

Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!
Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.

Portico are currently on the lookout for an engaging and organised Deputy Events Coordinator to join our team based at the city offices of a world renown insurance firm.

The Deputy Events Coordinator plays a key role in ensuring the seamless delivery of events, meetings, and VIP visits. This position provides essential operational and administrative support, helping to uphold exceptional service standards and protect the reputation of a high profile client.

Working closely with the Events & Meetings Coordinator, internal teams, and external suppliers, you will support the full event lifecycle—from planning and logistics to on site execution. You’ll be relied upon to maintain accuracy, continuity, and operational excellence, particularly during peak periods or when covering coordinator absence.

This is a role for someone who thrives in a fast paced environment, takes pride in precision, and brings a consistently positive and proactive approach to their work.

Key Responsibilities

• Support the coordination and delivery of events, meetings, and VIP visits.
• Manage logistics, scheduling, documentation, and on site execution.
• Liaise with internal stakeholders and external suppliers to ensure smooth operations.
• Maintain high service standards and ensure all events are delivered professionally and compliantly.
• Uphold the client’s reputation by minimising disruption and ensuring seamless attendee experiences.
• Provide continuity and support during periods of high activity or coordinator absence.
• Contribute to a collaborative, supportive, and high performing team culture.

Hours: 40 Hours per week, with shifts between 7am-8pm, from Monday-Friday. As per business needs.
Salary: £34,500-£35,500 per annum, depending on experience.

About You
You will excel in this role if you:

• Work effectively both independently and as part of a team.
• Bring a positive, caring, enthusiastic, and engaging approach to everything you do.
• Are highly organised, detail focused, and calm under pressure.
• Communicate clearly and confidently with a wide range of stakeholders.
• Take pride in delivering work to the highest standard.
• Are motivated to continually improve and always aspire to be the best at what you do.

What's in it for you?

• Excellent holiday allowance
• Pension contributions,
• Life insurance
• Enhanced annual leave
• Recommend a Friend Bonus Scheme
• Thank you voucher scheme.
• 24-hour personal helpline for employees, providing counselling & information services.
• Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
• Our Training Academy provides excellent training and development opportunities for our people.